This Privacy Notice provides information on the processing of personal data by Malvern Panalytical B.V. and/or the applicable Malvern Panalytical or Spectris affiliate (‘Malvern Panalytical’). This Privacy Notice was last reviewed in June 2026 and may be changed over time. You are advised to check regularly for any changes.
Malvern Panalytical, based at Lelyweg 1 (7602 EA) 7600 AA Almelo, The Netherlands is the controller for the processing of all personal data of job candidates and future employees or temporary workers working under its supervision (such as trainees). If you apply for a vacancy with one of Malvern Panalytical’s affiliated companies, that company is the joint controller for the processing of your personal data. For further information on our Group, see section VI of this Privacy Notice (‘WHO HAS ACCESS TO YOUR PERSONAL DATA?’).
We will process your personal data for the purpose of (i) managing and administering recruitment processes and thereto related policies and practices within Malvern Panalytical;(ii) to communicate with you with regard to your interest in employment at Malvern Panalytical; and (iii) our compliance with applicable laws. Please note that the recruitment process may include:
If you apply for a vacancy with one of our entities that is a ‘federal contractor’ under US law, you will be asked to provide information about your protected veteran status and disability status. If you choose to provide this type of data, we will use it for the purpose of compliance with applicable laws, including OFCCP regulations.
We will use self-declared information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made during an interview.
Providing this information is entirely voluntary and will not have any bearing on a job decision.
We will process your personal data on the basis of our legitimate interest in ensuring that Malvern Panalytical and/or its operating companies can efficiently and effectively assess and select candidates.
Pre-employment screening of potential recruits will be executed for security reasons or in relation to export controls, anti-bribery & corruption, ethics & compliance and any other legal or regulatory obligations to which we may be subject.
Where required by local law, we process your (sensitive) personal data on the basis of your consent.
In connection with your application for work with us, we will collect, store and use the following categories of personal information related to you when you access and use Spectris recruitment systems, including personal information received from you or authorized third parties (e.g. approved recruitment agencies which you authorized to submit your personal information to us ) or referrals:
United States:
If you apply for a vacancy at one of our US entities, we will retain your personal data for a period of 24 months from the date of your application. During this period, we may also contact you for job roles similar to the one you applied for, unless you inform us otherwise by sending an email with the subject title “Opt out” to opt.out@spectris.com.
Other countries:
For reviewing your candidacy against other opportunities at Malvern Panalytical or its affiliated companies, we will retain your personal data for up to one calendar year from the date of your application for a specific position or two calendar years if submitted for future positions. If you do not want us to contact you for job roles similar to the one you applied for, then please send an email with the subject title “Opt out” to opt.out@spectris.com. If you ‘opt out’, your personal data will be retained until it is no longer needed for the purpose of your job application or as otherwise required by law or our legitimate interest.
Should you become an employee of Malvern Panalytical, your personal data will be covered by our Employee Privacy Notice.
Malvern Panalytical belongs to the Spectris Group, which is a globally operating organisation. The Spectris Group is a globally operating organisation, with legal entities, business processes, management organizations, and system infrastructure that cross borders. Spectris, based at 6th Floor, The Block, Space House, 12 Keeley Street, London, England, WC2B 4BA, is the data controller for the central data processing activities of all personal data of job candidates and future employees or temporary workers working under its supervision (such as trainees), including the management of recruitment and onboarding system and the performance of general metrics and analytics. If you apply for a vacancy with one of Spectris’ affiliated companies, that company is the joint controller for the processing of your personal data.
Other Spectris Affiliates: While your personal data will be available to only those who need access to the data, your information may be accessible to affiliated companies in the Group which can be located anywhere in the world where Spectris or its affiliated companies operate and/or to employees outside your home country to the extent that this is necessary for the purpose specified in section II (above). This may for example be the case for the provision of administration or support services or if the role you are applying for reports to personnel based in a country that is different to yours. In addition, your information will be stored in our central HR system, which server is in Europe. We will take appropriate measures to ensure that your personal data is adequately protected. For further information on our Group’s data protection program, please contact data.protection@spectris.com.
Third Parties: We may share your personal data with 3rd parties which are all engaged with us to respect the confidentiality and security of your personal information. We resort to service providers to carry out data processing activities and to provide you with services. For example, your personal data may be available to background check providers in order to conduct verification and background checks on potential recruits once an offer of employment has been made and you have accepted. Your personal data may also be available to Workday Limited for recruitment administration and communication purposes.
In other cases, your personal data will not be supplied to third parties, except as required by law.
Where we share your data with 3rd party assessment providers as part of the selection process, we will notify you of this in advance. This notification will include the reasons for sharing your personal data with this third party, as set forth herein.
Others: We may also share your personal information with government administrations and regulators (e.g., tax authorities, social security, government authorities in accordance with applicable laws or as legally required.
Malvern Panalytical and its operating companies have taken adequate safeguards to ensure the confidentiality and security of your personal data. We have implemented appropriate technical, physical and organisational measures to protect your personal data against accidental or unlawful destruction or accidental loss, damage, alteration, unauthorised disclosure or access, and against all other forms of unlawful processing (including, but not limited to, unnecessary collection) or further processing.
You have several rights under applicable data protection law in respect of our processing of your personal data. These include:
Should you wish to exercise your rights, please provide relevant details to the Malvern Panalytical Privacy Office: dataprotection@malvernpanalytical.com.
When in doubt, or if you have any questions relating to data protection, you can contact us via dataprotection@malvernpanalytical.com.